Hospitality businesses have survived the worst of Brexit and Covid. But operating costs have increased and the industry now faces severe staff shortages. Businesses need to adapt and build more efficient operations to survive and thrive in 2022.
In the below video, Trail’s operations experts Lilly Molloy and Afshin Fadavi share how businesses can streamline operations, gain visibility and control over their operations and cut costs.
Or keep reading if you’d prefer a summary of the key takeaways:
How to build leaner hospitality operations
The volume and complexity of tasks in hospitality—opening checks, food hygiene procedures, Covid restrictions, shift handovers—has grown to the point where people can’t remember what they need to do. Businesses need to streamline operations.
How? The solution is simple but powerful.
Simple checklists = better team habits
Checklists standardise how things are done, hold team members accountable and help streamline tasks. Checklists can:
Improve food hygiene
Streamline communication from management or head office to teams on the ground
And empower your teams to self-manage, freeing up managers time to support them.
All of this ultimately improves customer experience.
How to optimise checklists
Simplify, simplify and simplify again
Use as few checklist items as possible—help your teams focus on the work that matters most
Digitise those checks—digital tools automate repeat processes so checks are completed quicker
Queue digital checklists
In today’s world, scattered paper diaries, excel sheets, WhatsApp messages and physical site visits don’t cut it.
Trail’s digital checklists give you:
A daily ‘trail’ of tasks to guide teams
Tasks that are name and time stamped for transparency and accountability
The ability to flag and highlight issues
File attachments - so new starters know exactly how to carry out tasks
Secure data storage - a complete historical record of tasks
The power of digital checklists:
Make sure critical checks never get missed: Covid checks, hygiene and safety tasks are woven into daily tasks. Teams know what to do and you know critical checks are done.
More accurate record keeping: Digital checklists form a secure and accurate log of completed tasks. So you’re always EHO ready. No searching for loose bits of paper and trawling through folders left everywhere.
Gain visibility and control: Real-time insights and dashboards give head office visibility over multiple sites. Understand where standards are slipping and focus attention where it’s needed most. Also cut down on wasted site visits and reduce time spent on audits.
Data and reporting: Collect and store data in one place. Dashboards help you spot trends so you can improve processes to boost productivity.
Streamline communication: Live tasks mean teams can communicate in real-time. Head office can cascade tasks to teams on the ground in minutes.
Reduce time and money spent on team training: Digitising your onboarding allows managers and supervisors to focus on the day-to-day operations and ensures that all new employees receive the same standard of training (even when you’re at your busiest).
Save time on audits: Trail gives you real time visibility into how your sites are running, reducing the need for audits. When audits are required, Trail speeds up processes giving actionable tasks to address issues identified.
Save paper, save the planet: Switching to digital means cutting printing, paper and stationery costs. It might not sound like a lot, but all that paper and ink adds up—there’s an environmental cost too.